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Allstream Global - Global FM Recruitment Team

Contract Officer - UAE National Abu Dhabi, United Arab Emirates
2 weeks, 4 daysFull Time

Job Category Aviation

Experience 4 - 15 Years

Salary AED {{ job.salary|default:'---' }} / Month (Negotiable)

Description Manage and oversee all strategic contract activities Initiate procurement process for contracts reaching its’ end of term without risk to contract overrun in terms of duration and costs Ensure contracts are always valid and compliant

Job Details

ROLE PURPOSE
The Role shall manage and oversee all strategic contract activities of Terminal Operations at the Airport. This includes Investment committee and TVC submissions, Compliance with the Airport procurement processes, management and tracking of SLAs as well as execution of applicable penalties for SLA non-compliance
 
KEY INTERACTIONS
Internal
·         ORAT, Terminal Operations, Service providers, Contracts department, Finance department, Procurement and HR
External
·         Airlines
·         Handlers
·         Government Agencies
 
ROLES & RESPONSIBILITIES
 
Strategic Planning
·         Initiate procurement process for contracts reaching its’ end of term without risk to contract overrun in terms of duration and costs
·         Ensure contracts are always valid and compliant
 
• Budget Management
·         Input in sectional budget and monitor budget spend
·         Coordinate and control monthly spend on contracts and ensure SLA penalties are effected
 
Corporate Performance Management
·         Oversee the performance of contractors as per contra
·         Engage with the department head and AMC Expert to identify opportunities to improve section’s performance
People Management
·         Ensure availability of the required number of specialized staff to support the section by providing inputs to annual manpower plan in consultation with division/department head
 
Functional
·         Coordinate preparation of concept plans, functional briefings including specifications and standards for all contracts related to the Terminal Operations department to ensure the Airport and customer requirements are met
·         Complete weekly and monthly reports on the performance of contractors
·         Monitor and manage SLA between Terminal Operations and related contractor
·         Ensure compliance to procurement and contract management policies
·         Initiate and ensure payments to contractors are compliant and completed timeously
·         Prepare all reports and presentations for submissions into Investment Committee and TVC
 
Organizational
Governance
·         Ensure adherence and execution of the department’s policies and procedures as defined by the department head
·         Ensure compliance of the section to the guidelines defined by division/department’s, such as, HR, legal, risk and quality assurance in addition to the Airport framework and DoA
·         Participate and provide inputs in the periodic audit of the established policies and procedures to ensure compliance
Management Reporting
·         Prepare periodic reports for the section and provide input into the division/department's periodic reports
 
·         Propose and recommend remedial activities to manage any quality or non-compliance issues that arise during the review of periodic reports
Change Management
·         Own/drive change management activities in the section and ensure all stakeholder communications are as per the approved communication plan
Technology Management
·         Identify and define the technology-related needs of the section in order to drive automation and cost optimization
Professional Development
·         Participate in performance appraisals and reflect on the feedback and recommendations provided by the line manager for development
 
EDUCATION AND EXPERIENCE
·         Expatriates: Bachelor's Degree in Airport Management or a related field (Minimum 4 years of experience in Terminal Operations)
·         UAE nationals: Bachelor's Degree in Airport Management or a related field (Minimum 3 years of experience in Terminal Operations)
 
NOTES
·         The Job Description is not intended to be all-inclusive. The employee may perform other related responsibilities to meet the ongoing organizational needs.
·         HR may initiate a review exercise of all Job Descriptions as needed to ensure their validity across the organization. Both the employee and the Immediate Line Manager shall be involved in the exercise.
 

Qualification Bachelor's Degree In Airport Management Or A Related Field (Minimum 4 Years Of Experience In Terminal Operations)

Vacancies 1

Languages Known Arabic, English

Skills Required ---